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Reviewer Seat Best Practices

As discussed in User Types and Permissions, a Standard seat includes an Executive, Reviewer, or Scheduler role. As a Reviewer, it is important to understand how to best collaborate with your recruiting team in sourcing efforts. This guide will walk you through the important steps and actions to take, in order to set you up for success!

The main differentiation between a Standard seat and a Premium seat is the Premium seat user’s ability to directly reach out to candidates. You can contribute to your team's recruiting efforts by collaborating on Projects, flag candidates for your Premium seat team members to reach out to, and view your own Insights! You can also view candidates’ interview status. 

NoteAccording to Hired's Terms of ServiceStandard seat users are unable to send interview requests or interact with candidates on the Hired platform. Standard seat users are not allowed to reach out to candidates they find through Hired off the platform.

Have your hiring team add you to all active projects

To find candidates, you’ll need to be added to any open projects on the account that you are working on. Any Premium seat user or your Hired Support Team can add you to the relevant projects. Once this is done, you can begin searching for candidates. 

Create a new project or private search

Beyond projects that have already been added to the platform, you can add a project or create a private search to search for candidates. It is best to add all active projects to the platform to communicate to our candidate supply and curation team the type of candidate skill set and background you are looking for. Add in any relevant members from your hiring team, and make sure to add at least one Premium Seat user to every project you create so they can reach out to the candidate on your behalf. 


Start sourcing

Within projects and/or your private search, utilize the filters to refine your search! For additional information, here is a guide on what to look for in a candidate profile.

As a reminder, Hired is a live marketplace where candidate profiles get promoted and taken down every day. We recommend all users log on and review candidate matches 2-3 times a week to not lose out on top talent. For example, block off 30 minutes on Monday morning and 15-20 minutes on Wednesday and Friday. You can also sort candidates as ‘New to Hired’ in order to see new candidates first.

Flag potential candidate matches

Once you come across a candidate’s profile that matches the qualifications and background for the role, there are two ways you can flag these candidates to your team members.

  1. Shortlisting candidates: you can add those who may be a great fit to the “Shortlist” for the project. The shortlist is a narrowed-down list that is automatically shared with the rest of the hiring team. Click the ‘shortlist’ tab within a specific project to see all candidates shortlisted.    

  2. Private team notes: Within each candidate profile, you will see the ‘Private Team Notes’ section on the right-hand side. These messages are private between you and other members of the hiring team on the project. Candidates cannot see the messages that are sent here. You can at (@) mention a colleague directly if you are interested in the candidate, and vice versa. Your mentioned colleague will receive a notification on the platform and via email. We recommend at mentioning your Premium seat user so that they can reach out to the candidate quickly.

PRO TIP: It is best to build a pipeline of candidates by shortlisting and/or flagging around 5-10 candidates per project per week. On Hired, we see an average of 55-65% interview acceptance rate so you want to cast a wide net of qualified candidates!

Check candidate interview status

Once a candidate accepts your team’s interview request, they move into your interview pipeline. You can view this pipeline and the candidate’s interview status by going to your 'Interviews' tab. They will be organized into three main groups:

  • Candidates awaiting next steps

  • Scheduled

  • Awaiting candidate’s response

If you have updates on candidates within your funnel, you’ll want to let your Premium seat holder or Hired Support Team know so that they can update the interview status on the platform. If your team’s ATS is integrated with Hired, any updates you make within your ATS will show within the platform. Additionally, let your Hired Support Team know if you are feeling particularly excited about a candidate you’ve been speaking to, in case there are any candidate insights to share back! 

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